Data Transcription Services What You Need To Know

Data transcription services are a popular vertical of the offshore outsourcing industry. Since data is an invaluable part of business and forms the basic foundation of the various processes, it is important to make it accessible across various channels. This is why data transcription services are immensely helpful to a business. It refers to the process of transforming data from one medium to another and therefore, making in available in a variety of formats.

And if you are looking forward to hiring data transcription services, it would be wise to first gather a thorough knowledge about the nature of the transcription business. Data transcription is not easy. In fact, there are various challenges that needs to be overcome if the quality of data needs to be maintained.

There are a number of offshore service providers who offer valuable data transcription services for your business. They have a team of in-house transcriptionists who work round the clock to meet deadlines and deliver solutions for the project concerned. There are also freelance data transcriptionists that you can hire for a lower price, but if you are seeking quality deliverables, you should rather hire a professional company that has significant experience of the industry and expertise of the task.

Outsourcing Data Transcription Works
Before you go ahead and sign the deal, it is important to know who to outsource effectively. You need to evaluate the potential service providers and key in on the one that you think is actually capable of supplying you with quality deliverables and that too at a reasonable turnaround time.

There are various steps and procedures that are involved in outsourcing data transcription services. As a client, it is important that you know these so that you have a clearer understanding about the processes of the data transcription company.

Finding Professional Transcriptionists – The first and foremost step that needs to be accomplished is to find a professional data transcription service provider. Even though you may be tempted to hire freelancers who would offer their services at a cheaper price, it is important to consider the experience and expertise of established companies who are not only more credible but have a better understanding of the industry. These companies have qualified data professionals with high level analytical skills and type fast and accurately.

Getting the Job Done – The next step is handing over the data that needs to be transcribed to the service provider. When you do this, make sure you also specify a deadline when you need the transcribed files back. Often service providers commit to a said time/date but fail to make deliveries on the due date. Therefore, make sure you draft a contract that sets on paper all the deadlines and milestones for the project.

Consider the Time Differences – If your service provider provider is based in another country, you would need to consider the time differences. Your work hours would not coincide with theirs and its best to consider these differences beforehand and plan the course of your project. Remember, if you mail them something, it would take around 12 to 24 hours before the transcriptionists read it. Therefore, make sure to do things well in advance.

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About the Author:
Maneet Puri is the Managing Director of LeXolution IT Services, a reputed IT Services company based in India. His company provides clients with an extensive array of KPO services that includes specialized services like virtual assistance, internet research data entry and data transcription services