Outsourcing Transcription: The Effective Solution

Outsourcing is transcription service that is performed offsite and can be performed by independent contractors or employees of facilities or medical transcription companies. This ability to have transcription performed outside of either a doctor's office or a hospital setting has become the "norm" due to the latest advances in technology.

Although some hospitals and other facilities prefer to have a transcriptionist physically located on the premises, outsourcing has truly become the most efficient way to handle budgetary concerns without compromising on the quality of work. Medical transcription companies that understand the transcription needs of hospitals and healthcare facilities also understand the importance of adhering to compliance.

A medical transcription company that commits to these values will enforce a business associate agreement with each facility before work can be performed. The business associate agreement protects healthcare facilities in regards to HIPAA (Health Insurance Portability and Accountability Act) regulations. Any healthcare facility that values their integrity as well as protecting their patient information should not have work performed without a business associate agreement in place. This compliance applies to several different components that bring value to transcription service from a Medical Transcription Company.

Some services include the use of a complete web-based system where users can review dictated material, edit transcribed documents, and route the information to other providers. In order to remain compliant with HIPAA in regards to sensitive patient information, these companies should have a secure, encrypted, website that is password protected. Additionally, these companies should have guidelines in place for their medical transcriptionists. It is understood on all levels, that patient information should not be distributed or discussed, due to the sensitive nature of this material.

Through secure and reliable service from reputable transcription companies, healthcare facilities can reap the benefits of a more cost effective solution to their documentation needs. Some of these companies are geographically located in different states, offering a buffer to turnaround time constraints. A hospital that is located in California and receiving service from a company in New Jersey can benefits from the 3 hour time difference for early dictation. With these advanced and secure solutions, hospitals and other facilities can focus on delivering the quality patient care that they intend to.

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