Transcription of Interviews and Audio Files

Transcription of interviews and audio files with online free tools, is helpful in getting accurate interview transcripts? Interview transcription companies gives number of profitable reasons why one should outsource interview transcription services in India. Read more 

Transcribe interviews and audio files are extremely useful way to record, share and identify top priority topics. It saves wear and tear on a tape and transcribed interviews or audio files, recording, speeches and voices can be scanned easily. 

Why make interviews or audio transcripts?

• Helps to scan and access the relevancy of interviews

• Saves audio tapes, files, cassette, recordings from wear and tear

• Comprehend audio, voices which are difficult to hear and understand

• Electronic transcripts can help highlight the desired context of interviews

• Can have proofread and edited transcripts of interviews

Outsourcing interview transcription needs can give your organization a comprehensive upper hand by timely completion of projects. Professional interview transcribers are more accurate, suitable for bulk, regular and for variety of audio format transcriptions as compared to online free transcription tools.

Interview transcription services can be utilized for transcribing:

• Audio transcription of interviews

• Audio transcription of recordings

• Audio transcription for dialogues

• Audio transcription from audio and media files

• Audio transcription of health-care or insurance files

• Audio transcription of legal interviews etc

Hiring professional transcribers or team of interview transcribers having year of experience in serving variety of industrial outsource transcribing needs, may cost $100-$125 per hour of tape, cassette, audio recording etc. Make sure to the price covers proofreading, editing cost in it. If you convince your offshore transcribing partner for a FREE Trial before actually handling your transcription work is preferable and some companies do offer this facility so that you can have good look on quality, turnaround and efficiency of transcribing services. 

Experience Company of transcribers for interview can provide best of services with ensured consistency and affordable prices. Having experience helps them to avoid spelling, grammar, typological errors and can deliver quick interview transcripts. 

Lesley Dehn, Author and professional at Hi-Tech Transcription Services, India based Transcription Company with years of expertise and experience of over 17 years offering services across USA, Australia, UK, Canada at low cost. Get exceptional results on online transcription service needs by experts of leading transcription companies at info@hitechtranscriptionservices.com

Outsourcing Transcription of Disciplinary Meetings

Disciplinary hearings are becoming a minefield for companies to negotiate, with the risk of being sued for defamatory remarks or discrimination an ever present threat. This is why many companies are resorting to having all disciplinary meetings transcribed by an independent and unbiased agency, not related to the company or the individual under disciplinary review in any way. If you are planning to outsource transcription of disciplinary reviews, meetings or hearings, here are some pointers to help you get the best results.

Please see our website or some of other articles for general tips on how to get the best results for transcription. These pointers are specifically for disciplinary hearings.

First and foremost it is vitally important to explain to the person in the hearing that you want to record the meeting, and get their permission to record. In some cases they may also wish to record the meeting, and you may be able to agree to make one recording and have it transcribed by an independent outsourced transcription agency, who then sends a copy back to both parties. Such an agreement may actually help to start to repair what has seemed like an irrevocable communication breakdown between the two parties.

It is also important to make the best quality recording possible, because as a rule a verbatim transcription (in which every um, er, laugh, cough etc. is transcribed) is required. This is because it helps to appreciate the finer nuances of what's being said; it may also help to distinguish truth from lies, and will clearly indicate any hesitations and faltering. In order to have your transcript as complete as possible you will need a good quality recording, because where the recording is poor quality the transcriptionist will be unable to hear all the words. If words are missing in areas that could be significant, the whole point of creating a transcript will have been defeated.

In order to produce a good quality recording I would strongly recommend using a digital recording method. Please see our website or some of the other articles I have written for full information on digital recording, why it is the best method and how to get started.

It is very useful to start the meeting in a formal way, stating who is present and their roles in the meeting. An example might be: ' The purpose of the disciplinary hearing is to discuss the incident of the 12 July 2007, which may have constituted a breach of the disciplinary procedure. Present at the meeting are: June Clements, Chief Executive, MyCompany; John Doe, General Manager; Jane Smith, PA to the Chief Executive and note taker; Mark Alumbi, observer and representative for John Doe.'

Assuming everyone knows each other then you clearly don't want to start a disciplinary procedure by asking everyone round the table to introduce themselves, in the same way as you might in a more informal situation, so this introduction helps the transcriptionist to clarify who's speaking. It can also be helpful to include a note when you send your recording on the lines of 'the person who has had the hearing brought against them is John Doe. He and the Chief Executive, June Clements, do most of the talking. Jane Smith only makes the occasional comment to clarify an issue and Mark Alumbi only speaks twice near the end.'

Confidentiality is obviously a major issue with disciplinary procedures. Most outsourced transcription companies will have their own policy on confidentiality, but will also be happy to sign a specific confidentiality agreement with you.

Make sure you agree a specific turnaround time with the outsourcing agency - bearing in mind that it might cost you more if you need a very fast turnaround time, and also that verbatim transcription will cost more than otherwise. You may choose to have what we call 'intelligent verbatim' instead, but please make sure you discuss this with your chosen agency so that they know what is required.

And finally, if you have started to build bridges in a small way by agreeing to send the transcript to the person in the hearing, make sure that you do it - or you'll be in worse position than when you started!

About the Author
Anne Hickley has many years experience in a wide variety of administrative posts. Roles have included provision of secretarial services, PA work, project management and administration, academic and business report writing and editing, and recruitment. She runs Penguin Office Services (http://www.penguinofficeservices.co.uk)and Penguin Transcription (http://www.penguin-transcription.co.uk)
Source: http://goarticles.com/

Why Transcribe Meeting Minutes

Why Transcribe Meeting Minutes By: Anne Shaw

Vital agendas and topics are discussed in business meetings. Meeting transcription is an integral part of business. Secretarial activity at important business meetings can be divided in two areas:

1. Taking minutes of business meetings:

Depending upon objectives and circumstances of a company, a business meeting can be of formal or informal nature. Normally, taking minutes of meeting proceedings is the responsibility of a secretarial executive who is expected to be skilled and experienced in this field. He/she can effectively take the minutes by adhering to the following steps:

1. Come to the meeting room before time; ensure proper seating and other arrangements for the convenience of meeting participants.
   


2. Get the meeting agenda as well as minutes of the last meeting.
   


3. Use of tape recorder is recommended to ensure accurate coverage of meeting proceeding.
   


4. Date, time and venue of the meeting should be clearly recorded.
   


5. Note down the names of participants who come late or leave early. This will help in briefing them later about the points discussed.
   


6. Write down the points discussed in the meeting. Make a note of different motions made in the meeting along with names of persons who originated them.
   


7. Actions taken by the group on each motion need to be recorded. Details of each discussion should be avoided.
   


8. Only relevant topics should be recorded. Taking minutes is different from taking dictation. It need not be verbatim.
   

2. Transcribing the minutes of business meetings:

After successfully taking down the minutes it is equally important to transcribe it quickly and effectively. It requires a real skill. Relevant information should be carefully retained without making it too lengthy.

The best way to transcribe meeting minutes is to do it while it is fresh in your mind. If the points are clear in mind, you can transcribe it much faster. Delay in transcription may create difficulty in remembering the salient points discussed in the meeting.

When transcribing minutes you should be selective in what to be included and what to be ignored. This makes the transcription process faster. Sometimes, harsh words are used in the meetings or some heated discussions take place. Later on, no one would remember such things and such portion need not be transcribed. Transcript should convey the normal tone and discussion without hurting somebody's feelings and emotions. An efficient secretary knows how to reframe lengthy discussions to make the minutes precise and to the point.

Minutes serve the purpose of written records. A realistic and reliable transcript which conveys the important points in most simple and meaningful manner is the best that is expected of a skilled transcriber.

About the Author

Anne Shaw is the CEO of Transcription Vendors Inc., a Santa Ana, California based transcription company, which attempts to bring transcription providers, general customers and transcriptionists together on a common platform for their business needs. Apart from providing Transcription Services , Transcription Vendors also provides Business Transcription specializing in conference transcription, meeting transcription and interview transcription.

Article Source: http://www.articlesbase.com/